Wednesday, June 17, 2009

Hong Kong Red Cross Vacancy

Hong Kong Red Cross Vacancy as Finance & Administration Manager

Posted: 15 Jun 2009 09:19 AM PDT

Hong Kong Red Cross, with liaison office in Jakarta and field offices in Lhokseumawe and Mataram, is looking for a Finance & Administration Manager.

Job Description
- Reporting to our Head of Delegation. the position will initially be based in Jakarta and later be transferred to Lhokseumawe or Mataram. Frequent travel between the offices may be required.
- With the assistance of our Finance & Admin Assistants in Jakarta, Lhokseumawe and Mataram, oversee all the finance, administration and HR matters for our three offices.
- Prepare monthly financial reports and quarterly budgets and submit to our headquarter in Hong Kong.
- Monitor and manage the cash flows of the three offices.
- Monitor the daily expenses of the three offices, ensuring that expenses are within budget and following the proper approval channels as per HKRC’s financial guidelines.
- Monitor the utilization of our program funds by our program partners, ensuring that proper records are kept and funds are properly utilized as per the respective program MOUs.
- Liaise with IFRC regarding all HR matters for our national staff. Ensure that IFRC’s Human Resource Regulations and Code of Conducts are adhered to by all our national staff.
- Manage and monitor the performance of our admin and support staff, ensuring that our program delegates and staff are receiving the best support service.
- Manage the office facilities including but not limited to – premise rental and maintenance; utilities & telecommunication; acquisition, maintenance & disposal of office equipment; procurement of office stationary and supplies.
- Provide support to our expatriate delegates and guests including but not limited to – KITAS and visa matters; travel arrangements; accommodation rental & maintenance; daily transportation.
- Liaise with IFRC regarding security matters especially the security of our Lhokseumawe operation.

- Diploma or Degree Holder, preferably with accounting qualifications (e.g. ACCA)
- Minimum 5 years relevant experience in accounting, administration and HR matters. Experience as office manager will be an advantage.
- Fluent English (both oral and written). Must be able to communicate independently with our headquarter staff and expatriate delegates.
- Good report writing and presentation skills.
- Good computer skills (Word, Excel, PowerPoint, Outlook).
- Must be able to be based in Lhokseumawe or Mataram for at least 2 years and can handle frequent travels.
- Mature, independent, pro-active, high integrity, with a strong drive of self-improvement and providing the best service.
- Experienced in managing junior staff from diverse background, with the tactfulness to handle misbehaving staff and the maturity to administer disciplinary measures when required.

Interested parties please email your applications to to the attention of Finance & Administration Delegate, Hong Kong Red Cross, latest on 26 June 2009.

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